Duties and responsibilities:

Under the supervision of the Procurement Officers, the incumbent will perform the following duties.

• Provide procurement support to Procurement Officers in acquisition of a wide variety of goods and services.
• Review, record and prioritize purchasing requests and obtain additional information/documentation as required; determine the availability of vendors and funding sources
• Monitor status of existing requisitions, maintain contact with supplies to ensure timely delivery of goods and services.
• Produce tender documents (re.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
• Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers.
• Finalize purchase orders and contracts for approval by the Procurement Officer and prepare submission to the Committee of Contracts for review and subsequent approval by the authorized official.
• Assist relevant officers in more complex, higher value purchasing operations; coordinate distribution of pertinent documents to concerned parties, ensure appropriate follow-up actions.
• Maintain relevant internal databases and files; keep track of any contractual agreements and systems contracts.
• Research, retrieve and present information from a variety of internal and external sources on products and equipment on the market
• Draft routine correspondence
• Perform other duties as assigned.

Competencies:

• Professionalism - Extensive knowledge of all purchasing and accounting techniques. Substantive knowledge of internal procurement policies, processes and procedures and extensive experience in their application for the purchase of a wide range of supplies and services. Thorough knowledge of financial rules and regulations; ability to research and gather information from a variety of external and internal sources; demonstrated ability to apply good judgment in the context of assignments assigned.
  " Planning & Organizing - Ability to plan own work and manage conflicting priorities. Ability to plan and guide the work of staff supervised.
• Technology Awareness - Extensive computer skills; proficiency in standard computer applications (e.g. Lotus Notes, Word, etc.), as well as in the use of procurement-related databases and other software.
• Teamwork - Substantive interpersonal skills, plus the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Communications - Excellent written and spoken communications skills, including the ability to prepare and review a variety of procurement documentation and correspondence. Ability to make presentations and provide detailed explanations orally.

Qualifications:

• Education: Completion of secondary education plus relevant certification/diploma or other supplemental academic qualifications or training in the field of business administration or procurement action. A degree an asset
• Experience: At least 5 years experience in the field of procurement at the national or international level. Experience United Nations or NGO an asset . Clement
• Language: Fluency in spoken and written English and Arabic; knowledge of other languages spoken in Sudan an advantage.