Duties and responsibilities:

Under the supervision of the Chief of Property Control and Inventory Unit of the General Service Section, the incumbent shall perform the following tasks:

• Monitor and verifies accuracy of inventory data captured in UNMIS Assets Database (Galileo)
• Monitors the Galileo system to ensure that all Non-Expendable items that have been received in the mission are entered in Galileo and all records are updated by Receiving Inspection Unit correctly.
• Monitors and updates assets status changes relevant to monthly and Year End Financial reports and prepares relevant reports;
• Maintains detailed log and hard copy file of all monthly/YEI adjustments;
• Identifies and corrects record discrepancies in the inventory and liaises with asset holders to resolve problems, when required;
• Creates customized views through Business Objects in order to analyze inventory status, as required;
• Performs physical inspection of UN owned property and verifies whether accurate accountability of assets issued to end-users is being maintained;
• Prepare Monthly, Financial Year-End and Calendar Year End Inventory reports of non-expendable United Nations property for review
• Prepares statistical inventory reports;
• Follows-up on Discrepancy Reports amendments by respective Self-Accounting Units;
• Investigates and reports on anomalies in accountability and asset control procedures and monitors their resolution;
• Reviews compilation of inventory discrepancies, prepares discrepancy reports, advises relevant Self-Accounting Units and monitors the associated reconciliation process;
• Works as an integral member of the PCIU team;
• Performs other duties as tasked by Chief PCIU.

Compentencies:

• Integrity, Professionalism, Respect for diversity, Teamwork, Planning & organizing, Accountability, Client Orientation

Qualifications:

• Education: High school diploma. Degree in Asset/Finance Management an asset
• Experience: 5 years of progressive relevant experience. Logistics, accounting and administration background preferred with proficiency utilizing computer software applications (Galileo, Business Objects, Lotus Notes, Excel, MS Word and others);
• Ability to work independently