Under the supervision of the Chief Fuel Officer the Supply Assistant (Fuel) will perform the following duties:

• Assist in the provision of effective and timely planning, and coordination of the provision of ground fuel, aviation fuel and lubricants within the assigned sector in coordination with the Fuel Contractor's Site Manager.
• Keep computerized records (Mission Electronic Fuel Accounting System, MEFAS) of all received and issued POL products within the sector or area and enter information into the Fuel database and MEFAS.
• Review and analyze fuel returns and database records for correctness and discrepancies.
• Assist in initiating reports on database anomalies and assist in investigation of discrepancies.
• Assist in reviewing and monitoring existing requirements for POL products for vehicles, aircraft and generators, both for UN-owned and Contingent-owned equipment.
• Assist in analyzing consumption patterns for POL in the sector.
• Ensure environmental policies are adhered to, including fire and safety standards.
• Ensure that bulk fuel receipts in the sector undergo quality assurance checks. Ensure daily testing of aviation fuel and ground fuel.
• Ensure that Fuel Contractor's staffs are trained and maintain accurate personnel records.
• Ensure morning and evening verification of fuel stocks; ensure strict accountability of all fuel stocks as well as daily functional/safety inspection of all equipment including Containerized Refueling Station (CRS), fuel tanks, fuel pumps and fuel testing equipment.
• Ensure that Fuel Contractor's fuel equipment are maintained and calibrated and records maintained.
• Inspect sector fuel points weekly; assist with the technical evaluation of proposals.
• Be a member of any Site Board meeting conducted within his/her Sector for new fuel site establishment and monitor mobilization and construction of sites.
• Also perform the following administrative and clerical work:
• Receive and process requests for Visa, F1 document, contractor's ID card and book keeping.
• Verify original invoices submitted by POL supplier for payment.
• Ensure that all financial and procurement rules and regulations are adhered to when processing payments.
• Liaise with Procurement Section, Contract Management Unit and Finance Section to ensure timely settlement of invoices and recovery of funds where required.
• Maintain and accurately record all POL accounting data on electronic files, databases and on regular files as required.
• Produce reports on the status of outstanding requisitions, paid and/or outstanding invoices, payment and related details.
• Managing incoming/outgoing correspondences, ensuring that correspondence is logged and appropriately delegated.
• Drafting of memorandum and reports.
• Manage office equipment and supplies.
• Perform other administrative and clerical tasks.
• Perform and other duties or responsibilities that may be assigned by the Chief Fuel Officer of United Nations Mission in Sudan (UNMIS).

Academic Background: High school diploma or equivalent, Diploma in Stock/Finance Management. Training in administrative/logistics and supply chain management, Computer literacy is a must. A degree would be an added advantage.
Relevant working experience: At least four (4) years of progressively responsible experience in fuel operations management or logistics and supply chain related activities.
Necessary skills: A valid category B driving license.
Language: Fluency in written and spoken English and Arabic.